Tracing information in a sea of papers dating back to the inception of the organization has proven to be ineffective and costly, also the glaring question, just how many more cabinets and empty rooms are required to hold all the documents?

These challenges can be mitigated through digitization, the transformation of information from physical format to digital. This allows quick access to data from any location whenever it is needed, which increases efficiency and productivity.

It also significantly reduces the need for huge storage facilities and access to information becomes easy as employees simply need to query the files or folders they need, which are all organized in a structured manner.

Digitization also ensures data security as access to information depends on hierarchy, whereby top tier user can edit files or reports which cannot be otherwise edited by low tier users.

Also, disaster recovery is very important, digitization prevents the loss of information, theft or destruction by natural disasters, such as fire or water, or simply damage or paper. Data can be recovered quickly from drives and since it can be stored in the cloud, that ensures that a backup is always available somewhere.